Guidance to Postmaster Cadre Officials joining new stations………………
The following guidelines may kindly be followed while assuming
charge in a new PO station……
Items
|
Guidelines
|
Stocks
|
Physical Verification and comparison with data in system
|
Cash and stamps
|
Physical verification and comparison with treasury cash book
|
Savings Bank
|
Data verification in Sanchay Post using reports option ->
Last Balance report -> enter the day of charge -> note down the closing
balance of all accounts
(Apply the same kind of procedure for all types of accounts
under Reports menu ) intimate the closing balances in a list along with the
charge report sent to DO , HO etc and ask for confirmation of the balances .
|
Staff
|
Establishment strength and working strength
|
Registers
|
Check the availability of all kinds of basic registers
ie..complaints and suggestion register , instructions register , book of
information , Order books , permanent
and temporary stock books , visit register , statistical registers if any
|
Missing Records
|
Find out any missing a records if any of the office and report
to the Divisional Head Immediately on the day of charge. Ie SB 44 , 45 , BO
stats etc.
|
Treasury records
|
Cheque Books , drawal & remittance registers , challan
booklets , Bank authorization letters , Initial credits etc
|
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